January 2004 Part B Medicare Bulletin
Table of Contents
- Additional HIPAA Guidance
- Ambulance Services Furnished by New Suppliers
- Bexxar Payment
- CCI Edits, Quarterly Update
- Chiropractic Reviews
- Claims Crossover Process Transition to Consolidated Contractor
- Electronic Funds Transfer
- 2004 HCPCS Additions and Deletions
- HCPCS Drug Pricing File 1st Quarter 2004
- Incomplete Screening Colonoscopies - Claims Processing and Payment
- Lung Volume Reduction Surgery (LVRS)
- Mammography Annual Screening Examination Clarification
- NCD Lab
- Not Otherwise Classified Drug Fee Schedule - Part B Update 1st Quarter 2004
- Outpatient Therapy Update
- Medicare Program Integrity Manual (PIM)
- Overpayment Refunds
- PECOS Implementation
- Provider Update - Quarterly
- Remittance Advice Remark Code and Claim Adjustment Reason Code Update
- Removal of Skin Tags Correct Reporting
- Ultrasound Scans of Spine and for Injections
HIPAA Contingency Plan -
Additional Guidance from CMS
CMS (Centers for Medicare and Medicaid Services) provided the following instruction for Medicare contractors for operating under Medicare's contingency plan for HIPAA.
You will recall that on September 23, 2003, you were notified that a HIPAA Contingency Plan was enacted as a temporary measure to maintain provider cash flow and minimize operational disruption while trading partners work with Medicare to achieve full compliance. The HIPAA compliant standard for claim and remittance advice is ANSI X12 837 (claim) and 835 (remittance advice) version 4010A1.
This contingency plan is only for a limited time. Providers, who must continue to bill and receive non-compliant formats, must test and move into production on the HIPAA required formats as soon as possible, or risk possible cash flow problems.
This contingency plan implies that it is available for those providers who are not HIPAA compliant and are actively working to achieve full compliance.
Effective Immediately:
- Submitters must move their entire workload into production within 30 days after they have successfully completed testing of the HIPAA claims format.
- New users of legacy inbound formats may not be added.
- The contingency plan for the claim applies to submitters sending claims to Medicare prior to October 16, 2003, and it applies to receivers who were receiving electronic remittance advice prior to October 16, 2003.
- New electronic submitters may only test on the HIPAA format for inbound claims.
- New electronic submitters may only go into production on the HIPAA format for inbound claims.
- Current electronic submitters may not begin testing or submitting inbound claims for any new providers other than in the HIPAA-compliant format.
- New electronic remittance receivers may only test and go into production on the HIPAA format.
- Any entity (e.g., clearinghouse) currently receiving electronic remittance advice may not add a new provider receiving electronic remittance advice in a pre-HIPAA format.
CIGNA Government Services has free electronic claims software available that you may want to consider as a contingency measure to become HIPAA compliant. For more information about this free software, contact the EDI Support Help Desk at 1.866.520.4022 or visit the website at: www.cignamedicare.com.
(04-0383)
Payment for Ambulance Services Furnished by New Suppliers
Medicare-covered ambulance services are paid based on a fee schedule (FS) published in the February 27, 2002, issue of the Federal Register (Volume 67, Number 39) described originally in Program Memorandum (PM) AB-00-88 and further clarified in a series of subsequent PMs. This fee schedule is phased in over a transition period during which the Medicare payment allowance is based on a blend of the supplier's reasonable charge and the new fee schedule amount. This One-Time Notification addresses the amount to be used for a new supplier's reasonable charge for the period January 1, 2000, through March 31, 2002, and also for the reasonable charge portion of the blended rate applicable during the ambulance FS transition period.
For purposes of this One-Time Notification, a new supplier includes:
- An entity that established itself as an ambulance supplier after it could no longer establish a customary charge because carriers no longer profile charges;
- An established supplier that had never billed Medicare and began furnishing and billing for Medicare ambulance services for the first time after it could no longer establish a customary charge because carriers no longer profile charges;
- An established supplier that begins furnishing services in another geographic area; or
- An established supplier that begins furnishing a service that it did not previously provide. For example, an ambulance supplier that formerly furnished only BLS services begins furnishing ALS services as well.
For a new supplier, the reasonable charge to be used for ambulance services furnished on or after January 1, 2000, including the reasonable charge portion of the blended transitional rate; is the lower of the supplier's submitted charge, the 50th percentile prevailing charge, and the prevailing IIC (inflation indexed charge). The 50th percentile prevailing becomes a supplier's "default" customary charge for the purposes of calculating the supplier's reasonable charge. Carriers must use the 50th percentile as the default customary charge for new suppliers.
The 50th percentile amounts are subject to the IIC requirements applied to payment allowances for ambulance services. Per PM AB-00-88 (reissued as AB-01-185), carriers no longer construct customary and prevailing charge profiles from actual claims submitted to them. Instead, carriers apply the ambulance inflation update factor to the previous year's allowances to determine current reasonable charge amounts. Following established program claims data requirements, the new supplier's customary charge is updated on January 1 of the year following the calendar year in which the new supplier has established with the Medicare carrier charge experience dating back at least to the month of April. Because carriers no longer profile charges, the updated customary charge is set at the prevailing IIC as indexed by inflation. Therefore, if a supplier establishes charge experience with its Medicare carrier that dates back to April, that supplier's customary charge for that service(s) may be updated to the prevailing IIC effective for services furnished on or after the following January 1 (i.e., after approximately 9 months). If a supplier establishes charge experience with its Medicare carrier that dates back to May, that supplier's customary charge for that service(s) may be updated to the prevailing IIC effective for services furnished on or after January 1 of the year following the subsequent January 1 (i.e., after approximately 20 months).
[EM 2003-1031 / CR 2700]
(04-0344)
Bexxar Payment
This article is to describe the method of payment for tositumomab (cold
antibody) and I-131 labeled tositumomab (the radiopharmaceutical) when
these agents are covered by the Medicare program. Currently, this regimen
is approved only for treatment of patients with CD20+ follicular, non-Hodgkins
lymphoma with and without transformation, whose disease is refractory to
rituximab, and has relapsed following chemotherapy. The Bexxar therapeutic
regimen is administered in two separate steps: the dosimetric and the therapeutic.
Each step consists of a sequential infusion of tositumomab followed by
I-131 tositumomab.
The dosimetric step involves radionuclide scanning to determine the biodistribution
of tositumomab. The procedure encompasses administration of radiolabeled tositumomab
and whole body radionuclide scanning following administration of I-131 tositumomab.
The purpose of the dosimetric dose is to determine individual pharmacokinetics
and amount of radioactivity to be delivered in the therapeutic dose. Determining
appropriate biodistribution involves making a qualitative comparison of isotope
uptake in several organ systems between three scans taken over the seven days
following the dosimetric administration of I-131 tositumomab. The therapeutic
step is administered 7-14 days after the dosimetric step.
When Bexxar is administered in the hospital out-patient setting it is paid
under the Hospital OPPS. Please see the intermediary instructions for appropriate
billing in those situations. Whether given in the hospital setting or ambulatory
setting, the 78990, 78999 and 78800 - 78803 codes are NOT to
be used. Similarly, codes 79900, 79100, 79400 and 77750 are NOT to
be used when billing for Bexxar treatment.
If a physician furnishes Bexxar to a Medicare beneficiary outside the hospital
setting, the physician should bill using the following HCPCS codes:
- Dosimetric/Diagnostic regimen
A4641 Supply of radiopharmaceutical diagnostic imaging agent, NOC
78804 (new code, effective 01/01/2004) Radiopharmaceutical localization of tumor or distribution of radiopharmaceutical agent(s); whole body, requiring two or more days imaging - Therapeutic regimen
A9699 Supply of radiopharmaceutical therapeutic imaging agent, NOC
79403 (new code effective 01/01/2004) Radiopharmaceutical therapy, radiolabeled monoclonal antibody by intravenous infusion - Dosimetric Calculation
77300 should be used to bill for the dosimetric calculation. Only one 77300 will be paid per complete treatment course.
The claims for the Dosimetric/Diagnostic step should be submitted on one claim, the Therapeutic on another. Only one 78804 will be paid per complete treatment course of Bexxar, regardless of the number of scans performed.
Services furnished after
(04-0367)
Quarterly Update to Correct Coding Initiative (CCI) edits, Version 10.0, Effective January 1, 2004
I. GENERAL INFORMATIONThe latest package of Correct Coding Initiative (CCI) edits, Version 10.0, effective January 1, 2004, will be available via the CMS Data Center (CDC). A test file will be available on or about October 31, 2003, and the final file will be available on or about November 14, 2003.
Version 10.0 will include all previous versions and updates from January 1, 1996, to the present and will be organized in two tables: Column 1/Column 2 Correct Coding Edits.
Attention: The heading “Comprehensive/Component Edits” has been changed to the heading “Column 1/ Column 2 Correct Coding Edits”. The table containing comprehensive/component edits also includes edits which do not involve a comprehensive/component relationship, but are codes that should simply not be reported together for other reasons, for example “misuse of the code”, etc. The headings have been changed to more accurately reflect the overall category of the edits within the tables and to eliminate the confusion as the result of using the term(s) “comprehensive/component”. For more detailed information, please refer to Chapter 1 – General Correct Coding Policies - Section A, Pages 1 and 2.
A. Background: The Centers for Medicare & Medicaid Services (CMS) developed the National Correct Coding Initiative to promote national correct coding methodologies and to control improper coding that leads to inappropriate payment in Part B claims.
B. Policy: The coding policies developed are based on coding conventions defined in the American Medical Association’s CPT manual, national and local policies and edits, coding guidelines developed by national societies, analysis of standard medical and surgical practice and review of current coding practice.
[ EM 2003-0973/ CR2938 ]
(04-0296)
Claims Crossover Process Transition to Consolidated Contractor
CMS has decided to streamline the claims crossover process to better serve our customers. The claims crossover process provides for complementary insurers to receive claims payment information from Medicare contractors based on eligibility files they provide or on claims information (Medigap) that you submit as part of your claim to Medicare.
Medicare complementary insurers (i.e., non-Medigap plans), Title XIX State Medicaid Agencies, and Medigap plans—collectively known as coordination of benefit (COB) trading partners—that are eligible to receive Medicare paid claims directly from CMS for purposes of calculating their secondary liability will no longer have to sign separate agreements with individual Medicare contractors. Each COB trading partner will now enter into one national Coordination of Benefits Agreement (COBA) with CMS’ consolidated claims crossover contractor, the Coordination of Benefits Contractor (COBC). Likewise, each COB trading partner will no longer need to prepare and send separate eligibility files to Medicare intermediaries or carriers nor receive numerous crossover files.
Medicare contractors will be testing the implementation of the new process over the next several months. The expected date for the phased-approach transition of this workload to the COB Contractor is between April 2004 and October 2004. The complementary insurer eligibility file based transfers will be the first workload in the transition.
CMS will provide generic Medicare Summary Notice (MSN) and Remittance Advice (RA) messages for claims transmitted to the COBC for crossover purposes and we will keep you informed of the changes to the current process. You will continue to contact the Medicare carrier Customer Service department for your questions about an individual's crossover status.
Please watch for future communication regarding this change.
(04-0316)
2004 Healthcare Common Procedure Coding System (HCPCS) Additions and Deletions
Below are the 2004 HCPCS Additions and Deletions. New CPT codes/modifiers are effective for dates of service January 1, 2004 and after. Deleted codes are valid until 3/31/2004.
ADDITIONS:
| UN | --TWO PATIENTS SERVED |
| UP | --THREE PATIENTS SERVED |
| UG | --FOUR PATIENTS SERVED |
| UR | --FIVE PATIENTS SERVED |
| US | --SIX OR MORE PATIENTS SERVED |
NEW CODES--Please refer to the 2004 HCPCS Level II for the description
| A0800 | J2353 | Q4055 | 36556 | 37765 | 65780 | 89268 |
| A4216 | J2354 | Q4075 | 36557 | 37766 | 65781 | 89272 |
| A4217 | J2505 | Q4076 | 36555 | 43237 | 65782 | 89280 |
| A9525 | J2783 | Q4077 | 36556 | 43238 | 67912 | 89281 |
| A9526 | J3411 | 0052T | 36557 | 47140 | 68371 | 89290 |
| A9528 | J3415 | 0053T | 36558 | 47141 | 70557 | 89291 |
| A9529 | J3465 | 0054T | 36560 | 47142 | 70558 | 89335 |
| A9530 | J3486 | 0055T | 36561 | 53500 | 70559 | 89342 |
| A9531 | J7303 | 0056T | 36563 | 57425 | 75998 | 89343 |
| A9532 | J7621 | 0057T | 36565 | 59070 | 76082 | 89344 |
| A9533 | J9098 | 0058T | 36566 | 59072 | 76083 | 89346 |
| A9534 | J9178 | 0059T | 36568 | 59074 | 76514 | 89352 |
| G0297 | J9263 | 0060T | 36569 | 59076 | 76937 | 89353 |
| G0298 | J9395 | 0061T | 36570 | 59897 | 76940 | 89354 |
| G0299 | L8631 | 01183 | 36571 | 61537 | 78804 | 89356 |
| G0300 | L8659 | 01958 | 36575 | 61540 | 79403 | 90655 |
| G0302 | P9051 | 20982 | 36576 | 61566 | 84156 | 90698 |
| G0303 | P9052 | 21685 | 36578 | 61567 | 84157 | 90715 |
| G0304 | P9053 | 22532 | 36580 | 61863 | 85055 | 90734 |
| G0305 | P9054 | 22533 | 36581 | 61864 | 85396 | 91110 |
| G0306 | P9055 | 22534 | 36582 | 61867 | 87269 | 95991 |
| G0307 | P9056 | 31632 | 36583 | 61868 | 87329 | 97755 |
| G3001 | P9057 | 31633 | 36584 | 63101 | 87660 | 99601 |
| J0152 | P9058 | 34805 | 36585 | 63102 | 88112 | 99602 |
| J0215 | P9059 | 35510 | 36589 | 63103 | 88361 | |
| J0583 | P9060 | 35512 | 36590 | 64449 | 89220 | |
| J0595 | Q0137 | 35522 | 36595 | 64517 | 89225 | |
| J2001 | Q0182 | 35525 | 36596 | 64681 | 89230 | |
| J2185 | Q3031 | 35697 | 36597 | 65780 | 89235 | |
| J2280 | Q4054 | 36555 | 36838 | 65781 | 89240 |
DELETED CODES
| A4214 | G0112 | J7508 | Q9928 | 00544 | 61862 | 99554 | 99569 |
| A4319 | G0113 | J9180 | Q9929 | 36488 | 76085 | 99555 | |
| A4323 | G0114 | Q0086 | Q9930 | 36489 | 76490 | 99556 | |
| A4621 | G0115 | Q2010 | Q9931 | 36490 | 89252 | 99557 | |
| A4622 | G0116 | Q4052 | Q9932 | 36491 | 89256 | 99558 | |
| A4631 | G0167 | Q4053 | Q9933 | 36493 | 89350 | 99559 | |
| A4644 | G0236 | Q4078 | Q9934 | 36530 | 89355 | 99560 | |
| A4645 | G0262 | Q9920 | Q9935 | 36531 | 89360 | 99561 | |
| A4646 | G0272 | Q9921 | Q9936 | 36532 | 89365 | 99562 | |
| A4712 | G0273 | Q9922 | Q9937 | 36533 | 89399 | 99563 | |
| A7020 | G0274 | Q9923 | Q9938 | 36534 | 90659 | 99564 | |
| A9518 | J0151 | Q9924 | Q9939 | 36535 | 99025 | 99565 | |
| G0025 | J1910 | Q9925 | Q9940 | 36536 | 99551 | 99566 | |
| G0110 | J2000 | Q9926 | 0002T | 36537 | 99552 | 99567 | |
| G0111 | J2352 | Q9927 | 0025T | 47134 | 99553 | 99568 |
(04-0361)
Claims Processing and Payment of Incomplete Screening Colonoscopies
When a covered colonoscopy is attempted but cannot be completed because of extenuating circumstances (refer to Medicare Carriers Manual §15100B), Medicare will pay for the interrupted colonoscopy at a rate consistent with that of a flexible sigmoidoscopy as long as coverage conditions are met for the incomplete procedure. When a covered colonoscopy is next attempted and completed, Medicare will pay for that colonoscopy according to its payment methodology for this procedure as long as coverage conditions are met. This policy is applied to both screening and diagnostic colonoscopies. When submitting a claim for the interrupted colonoscopy, professional providers are to suffix the colonoscopy code with a modifier of -53 to indicate that the procedure was interrupted. When submitting a claim for the facility fee associated with this procedure, Ambulatory Surgical Centers (ASCs) are to suffix the colonoscopy code with -73 or -74 as appropriate. Payment for covered screening colonoscopies, including that for the associated ASC facility fee when applicable, shall be consistent with payment for diagnostic colonoscopies, whether the procedure is complete or incomplete.
Medicare expects the provider to maintain adequate information in the patient's medical record in case it is needed by the contractor to document the incomplete procedure.
[EM 2003-0732 / CR 2822]
(04-0342)
Lung Volume Reduction Surgery (LVRS)
A. Background: Lung Volume Reduction Surgery (LVRS) (also known as reduction pneumoplasty, lung shaving, or lung contouring) is an invasive surgical procedure to reduce the volume of a hyperinflated lung in order to allow the underlying compressed lung to expand, and thus, establish improved respiratory function.
On and after January 1, 2004, Medicare will cover LVRS under certain conditions as described in §240 of Pub. 100-03, National Coverage Determinations (NCD).
B. Policy: On and after January 1, 2004, Medicare will cover LVRS under the conditions described in §240 of Pub. 100-03, National Coverage Determinations (NCD). Physicians, when submitting claims for LVRS that meet the coverage conditions noted, are to use CPT code 32491. Carriers shall follow the procedures they have in place for establishing diagnosis codes as appropriate for covered LVRS.
In addition, Medicare will pay for professional services for CPT Code 32491 according to fee-for-service methodology for beneficiaries in a risk M+C plan, including the application of coinsurance, but excluding the application of the Part B deductible. (Beneficiaries in a risk M+C plan are liable for the coinsurance for this service, but are considered to have already met their Part B deductible.)
Because Medicare’s fee-for-service claims processing systems automatically exclude claims for services provided for risk M+C beneficiaries, except in certain circumstances for which editing has been created (e.g., claims for services performed in clinical trials), physicians are to add the modifier KZ (new coverage not implemented by managed care) to CPT code 32491 on claims for LVRS performed on Medicare beneficiaries in a risk M+C plan.
Carriers are to pay claims for LVRS CPT Code 32491 furnished to beneficiaries enrolled in risk M+C plans as noted above until the capitation rates to M+C organizations are adjusted to include the cost of this expanded coverage and carriers receive additional instructions. In addition, because the systems changes needed to create edits for modifier KZ will not be implemented until April 5, 2004, carriers are to hold all claims for CPT code 32491 with modifier KZ from January 1, 2004, through March 31, 2004, or until the systems changes are made.
[EM 2003-0997 / CR 2688]
(04-0297)
Clarification of Mammography Annual Screening Examination
Medicare provides Part B coverage of screening mammography for women. Screening mammographies are radiologic procedures for early detection of breast cancer. The Balanced Budget Act of 1997 provides for annual screening mammographies for women over age 39 and waives the Part B deductible.
The purpose of this notification is to clarify the “annual” screening time frame. As stated in MCM 4601.2 & MIM 3660.10, crosswalked to IOM Pub 100-04 Section 20, providers must count 11 full months after the month the screening examination was performed. For example, if Mrs. Smith received a screening mammography examination at any time in March 2002, start counting in April 2002 and continue until 11 full months have elapsed, i.e., February 2003. The next annual mammography screening test may be done as early as March 1, 2003.
[EM 2003-1044/CR 2932]
(04-0373)
Informing Beneficiaries About Which Laboratory Negotiated National Coverage Determination (NCD) is Associated with Their Claim Denial
Contractors, beginning January 1, 2003, were required to give notice to Medicare beneficiaries when denials are based in part or in whole on an LMRP. Beneficiaries should know why their claims are denied, so they can decide whether to appeal those claim denials, and how to avoid such denials in the future. The above mentioned transmittal created a Medicare Summary Notice (MSN) message to be used in conjunction with existing messages. These messages inform the beneficiary that one or more LMRPs were used when the contractor was making the claim determination. However, it does not tell the beneficiary which LMRP(s) were used. Intermediaries are to identify the specific NCD or LMRP ID number that was used as a basis of denial of claims. However, the negotiated clinical diagnostic laboratory NCDs were exempt from this requirement. The clinical diagnostic laboratory edit module that implements the negotiated NCDs has been modified to include the identification number for the NCD associated with claim denials for Part B clinical diagnostic laboratory services.
By April 1, 2004, the clinical diagnostic laboratory service edit module will be changed to include the NCD number(s) of each NCD associated with the 23 negotiated clinical diagnostic laboratory service edits. The NCD number is the manual section number associated with that NCD in the Medicare Coverage Database on the Internet at cms.hhs.gov/coverage. The edit module will include the identification number in its response.
Effective April 1, 2004 contractors must notify beneficiaries when a lab NCD was the basis for the claim denial.
[EM 2003-0972 / CR 2936]
(04-0294)
Update to Outpatient Therapy
Notice: This article has been revised by CMS. Click here to read the revised article.
CMS Manual System, Pub 100-4, Chapter 5, Sections 10.2 - The Financial Limitation and 20.1 - Discipline Specific Outpatient Rehabilitation Modifiers - All Claims - have been revised. The CMS manual can be found at http://www.cms.hhs.gov/manuals/.
I. SUMMARY OF CHANGES: The manual is updated to include new information in §10.2 concerning the financial limitation on therapy services, including manualization of the changes in Change Request 2821, and the amount of the therapy limitation for 2004. It adds codes 97755 and 97010; deletes codes 92601, 92602, 92603, 92604, V5362, V5363, and V5364 from the list of applicable codes. Section 20.1 is modified to consolidate information concerning therapy modifiers that was in §10.2 and §20.1.
II. GENERAL INFORMATION
A. Background:
Section 4541(a)(2) of the Balanced Budget Act (BBA) (P.L. 105-33) of 1997, which added §1834(k)(5) to the Social Security Act (the Act), required payment under a prospective payment system for outpatient rehabilitation services. Outpatient rehabilitation services include the following services:
- Physical therapy (which includes outpatient speech-language pathology); and
- Occupational therapy.
Section 4541(c) of the BBA required application of a financial limitation to all outpatient rehabilitation services (with the exception of outpatient departments of a hospital) of an annual per beneficiary limit of $1500 for all outpatient physical therapy services (including speech-language pathology services), and a separate $1500 limit for all occupational therapy services. The $1500 limit is based on incurred expenses and includes applicable deductible ($100) and co-insurance (20 percent). The annual limitation does not apply to services furnished directly or under arrangement by a hospital to an outpatient, or to a hospital inpatient who is not in a covered Part A stay. The BBA provided that the $1500 limits be indexed by the Medicare Economic Index (MEI) each year beginning in 2002.
B. Policy:
For the calendar year 2004, the limit for outpatient physical therapy and speech-language pathology combined is $1640; the limit for occupational therapy is $1640.
Procedure Code Updates
HCPCS procedure codes 97755 and 97010 shall be added to the list of applicable therapy codes effective January 1, 2004. Procedure code 97010 will be bundled when billed with any therapy code.
HCPCS procedure codes 92601, 92602, 92603, 92604, V5362, V5363, V5364 will be removed from the list of applicable therapy codes effective January 1, 2004. These are no longer applicable outpatient rehabilitation therapy codes.
[EM 2003-1021 / CR 2973]
(04-0319)
PIM Update
| CHAPTER | REVISION | SECTION TITLE |
| 3 | 5.1.1 | Prepayment Edits - Adding LMRP and NCD ID Numbers to Edits |
[EM 2003-0971/ CR2916 ]
(04-0295)
Quarterly Provider Update
The Quarterly Provider Update is a comprehensive resource published by the Centers for Medicare & Medicaid Services (CMS) on the first business day of each quarter. It is a listing of all non-regulatory changes to Medicare including Program Memoranda, manual changes, and any other instructions that could affect providers. Regulations and instructions published in the previous quarter are also included in the Update. The purpose of the Quarterly Provider Update is to:
- Inform providers about new developments in the Medicare program;
- Assist providers in understanding CMS programs and complying with Medicare regulations and instructions;
- Ensure that providers have time to react and prepare for new requirements;
- Announce new or changing Medicare requirements on a predictable schedule; and
- Communicate the specific days that CMS business will be published in the Federal Register.
To receive notification when regulations and program instructions are added throughout the quarter, sign up for the Quarterly Provider Update listserv (electronic mailing list) at http://list.nih.gov/cgi-bin/wa?SUBED1=cms-qpu&A=1.
The Quarterly Provider Update can be accessed at http://www.cms.gov/providerupdate. We encourage you to bookmark this Web site and visit it often for this valuable information.
[ EM 2003-0500]
(04-0364)
Remittance Advice Remark Code and Claim Adjustment Reason Code Update X12N 835 Health Care Remittance Advice Remark Codes
CMS is the national maintainer of the remittance advice remark code list that is one of the code lists mentioned in ASC X12 transaction 835 (Health Care Claim Payment/Advice) version 4010A1 Implementation Guide (IG). Under the Health Insurance Portability and Accountability Act (HIPAA), all payers, including Medicare, have to use reason and remark codes approved by X12 recognized maintainers instead of proprietary codes to explain any adjustment in the payment. The CMS receives a significant number of requests for new remark codes and modifications in existing remark codes from non-Medicare entities, and these additions and modifications may not impact Medicare. Traditionally, remark code changes that impact Medicare are requested by Medicare staff in conjunction with a policy change.
The complete list of remark codes is available at:
http://www.cms.hhs.gov/providers/edi/hipaadoc.asp
and
http://www.wpc-edi.com/codes/Codes.asp
The list is updated threetimes a year – in the months following X12 trimester meetings. The following list summarizes changes made from March 1, 2003, to June 30, 2003.
| Code | Current Narrative | Medicare Initiated |
| N202 | Additional information/explanation will be sent separately. | |
| N203 | Missing/incomplete/invalid anesthesia time/units. | |
| N204 | Services under review for possible pre-existing condition. Send medical records for prior 12 months. | |
| N205 | Information provided was illegible. | |
| N206 | The supporting documentation does not match the claim. | |
| N207 | Missing/incomplete/invalid birth weight. | |
| N208 | Missing/incomplete/invalid DRG code. | |
| N209 | Missing/invalid/incomplete taxpayer identification number (TIN). | |
| N210 | You may appeal this decision. | |
| N211 | You may not appeal this decision. |
Modified Remark Codes
| Code | Current Modified Narrative | Modification Date |
| M13 | Only one initial visit is covered per specialty per medical group. | (Modified 6/30/03) |
| M18 | Certain services may be approved for home use. Neither a hospital nor a skilled nursing facility (SNF) is considered to be a patient's home. | (Modified 6/30/03) |
| M25 | Payment has been adjusted because the information furnished does not substantiate the need for this level of service. If you believe the service should have been fully covered as billed, or if you did not know and could not reasonably have been expected to know that we would not pay for this level of service, or if you notified the patient in writing in advance that we would not pay for this level of service and he/she agreed in writing to pay, ask us to review your claim within 120 days of the date of this notice. If you do not request a review, we will, upon application from the patient, reimburse him/her for the amount you have collected from him/her in excess of any deductible and coinsurance amounts. We will recover the reimbursement from you as an overpayment. | (Modified 6/30/03) |
| 26 |
Payment has been adjusted because the information furnished does not substantiate the need for this level of service. If you have collected any amount from the patient for this level of service /any amount that exceeds the limiting charge for the less extensive service, the law requires you to refund that amount to the patient within 30 days of receiving this notice. The law permits exceptions to the refund requirement in two cases:
If you come within either exception, or if you believe the carrier was wrong in its determination that we do not pay for this service, you should request review of this determination within 30 days of the date of this notice. Your request for review should include any additional information necessary to support your position. If you request review within 30 days of receiving this notice, you may delay refunding the amount to the patient until you receive the results of the review. If the review decision is favorable to you, you do not need to make any refund. If, however, the review is unfavorable, the law specifies that you must make the refund within 15 days of receiving the unfavorable review decision. The law also permits you to request review at any time within 120 days of the date of this notice. However, a review request that is received more than 30 days after the date of this notice, does not permit you to delay making the refund. Regardless of when a review is requested, the patient will be notified that you have requested one, and will receive a copy of the determination. The patient has received a separate notice of this denial decision. The notice advises that he/she may be entitled to a refund of any amounts paid, if you should have known that we would not pay and did not tell him/her. It also instructs the patient to contact your office if he/she does not hear anything about a refund within 30 days. The requirements for refund are in 1842(l) of the Social Security Act and 42CFR411.408. The section specifies that physicians who knowingly and willfully fail to make appropriate refunds may be subject to civil monetary penalties and/or exclusion from the program. Contact this office if you have any questions about this notice. |
|
| M60 | Missing/incomplete/invalid Certificate of Medical Necessity. | (Modified 6/30/03) |
| M86 | Service denied because payment already made for some/similar procedure within set time frame. | (Modified 6/30/03) |
| M117 | Not covered unless submitted via electronic claim. | (Modified 6/30/03) |
| M129 | Missing/incomplete/invalid indicator of x-ray availability for review. | (Modified 6/30/03) |
| M134 | Performed by a facility/supplier in which the provider has a financial interest. | (Modified 6/30/03) |
| MA01 | If you do not agree with what we approved for these services, you may appeal our decision. To make sure that we are fair to you, we require another individual that did not process your initial claim to conduct the review. However, in order to be eligible for a review, you must write to us within 120 days of the date of this notice, unless you have a good reason for being late. An institutional provider, e.g., hospital, skilled nursing facility (SNF), home health agency (HHA) or hospice may appeal only if the claim involves a reasonable and necessary denial, a SNF recertified bed denial, or a home health denial because the patient was not homebound or was not in need of intermittent skilled nursing services, or a hospice care denial because the patient was not terminally ill, and either the patient or the provider is liable under Section 1879 of the Social Security Act, and the patient chooses not to appeal. If your carrier issues telephone review decisions, a professional provider should phone the carrier’s office for a telephone review if the criteria for a telephone review are met. |
(Modified 6/30/03) |
| MA02 | If you do not agree with this determination, you have the right to appeal. You must file a written request for reconsideration within 120 days of the date of this notice. Decisions made by a Quality Improvement Organization (QIO) must be appealed to that QIO within 60 days. An institutional provider, e.g., hospital, skilled nursing facility (SNF), home health agency (HHA) or a hospice may appeal only if the claim involves a reasonable and necessary denial, a SNF non-certified bed denial, or a home health denial because the patient was not homebound or was not in need of intermittent skilled nursing services, or a hospice care denial because the patient was not terminally ill, and either the patient or the provider is liable under Section1879 of the Social Security Act, and the patient chooses not to appeal. |
(Modified 6/30/03) |
| MA03 | If you do not agree with the approved amounts and $100 or more is in dispute (less deductible and coinsurance), you may ask for a hearing. You must request a hearing within 6 months of the date of this notice. To meet the $100, you may combine amounts on other claims that have been denied. This includes reopened reviews if you received a revised decision. You must appeal each claim on time. At the hearing, you may present any new evidence which could affect our decision. An institutional provider, e.g., hospital, skilled nursing facility (SNF), home health agency (HHA) or a hospice may appeal only if the claim involves a reasonable and necessary denial, a SNF noncertified bed denial, or a home health denial because the patient was not homebound or was not in need of intermittent skilled nursing services, or a hospice care denial because the patient was not terminally ill, and either the patient or the provider is liable under Section1879 of the Social Security Act, and the patient chooses not to appeal. |
(Modified 6/30/03) |
| MA20 | Skilled nursing facility (SNF) stay not covered when care is primarily related to the use of an urethral catheter for convenience or the control of incontinence. | (Modified 6/30/03) |
| MA24 | Christian science sanitarium/skilled nursing facility (SNF) bill in the same benefit period. | (Modified 6/30/03) |
| MA93 | Non-PIP (Periodic Interim Payment) Claim. | (Modified 6/30/03) |
| MA101 | A skilled nursing facility (SNF) is responsible for payment of outside providers who furnish these services/supplies to residents. | (Modified 6/30/03) |
| MA106 | PIP (Periodic Interim Payment) claim. | (Modified 6/30/03) |
| MA121 | Missing/incomplete/invalid date the x-ray was performed. | (Modified 6/30/03) |
| N30 | Patient ineligible for this service. | (Modified 6/30/03) |
| N32 | Claim must be submitted by the provider who rendered the service. | (Modified 6/30/03) |
| N40 | Missing/incomplete/invalid x-ray. | (Modified 6/30/03) |
| N69 | PPS (Prospective Payment System) code changed by claims processing system. Insufficient visits or therapies. | (Modified 6/30/03) |
| N71 | Your unassigned claim for a drug or biological, clinical diagnostic laboratory services or ambulance service was processed as an assigned claim. You are required by law to accept assignment for these types of claims. | (Modified 6/30/03) |
| N72 | PPS (Prospective Payment System) code changed by medical reviewers. Not supported by clinical records. | (Modified 6/30/03) |
| N100 | PPS (Prospect Payment System) code corrected during adjudication. | (Modified 6/30/03) |
| N103 | Social Security records indicate that this patient was a prisoner when the service was rendered. This payer does not cover items and services furnished to an individual while they are in State or local custody under a penal authority, unless under State or local law, the individual is personally liable for the cost of his or her health care while incarcerated and the State or local government pursues such debt in the same way and with the same vigor as any other debt. | (Modified 6/30/03) |
| N106 | Payment for services furnished to skilled nursing facility (SNF) inpatients (except for excluded services) can only be made to the SNF. You must request payment from the SNF rather than the patient for this service. | (Modified 6/30/03) |
| N107 | Services furnished to skilled nursing facility (SNF) inpatients must be billed on the inpatient claim. They cannot be billed separately as outpatient services. | (Modified 6/30/03) |
| N113 | Only one initial visit is covered per physician, group practice or provider. | (Modified 6/30/03) |
| N115 | This decision was based on a local medical review policy (LMRP). An LMRP provides a guide to assist in determining whether a particular item or service is covered. A copy of this policy is available at http://www.cms.hhs.gov/mcd, or if you do not have web access, you may contact the contractor to request a copy of the LMRP. | (Modified 6/30/03) |
| N117 | This service is paid only once in a patient’s lifetime. | (Modified 6/30/03) |
| N119 | This service is not paid if billed once every 28 days, and the patient has spent 5 or more consecutive days in any inpatient or skilled nursing facility (SNF) within those 28 days. | (Modified 6/30/03) |
| N120 | Payment is subject to home health prospective payment system partial episode payment adjustment. Patient was transferred/discharged/readmitted during payment episode. | (Modified 6/30/03) |
| N121 | No coverage for items or services provided by this type of practitioner for patients in a covered skilled nursing facility (SNF) stay. | (Modified 6/30/03) |
| N177 | We did not send this claim to patient’s other insurer. They have indicated no additional payment can be made. | (New Code 2/28/03) |
Deactivated Remark Codes
| Code | Current Modified Narrative | Deactivation Date |
| M43 | Payment for this service previously issued to you or another provider by another carrier/intermediary. | Deactiv. eff. 1/31/04 Refer to Reason Code 23 |
| M48 | Payment for services furnished to hospital inpatients (other than professional services of physicians) can only be made to the hospital. You must request payment from the hospital rather than the patient for this service. | Deactiv. eff. 1/31/04 Refer to M97 |
| M63 | We do not pay for more than one of these on the same day. | Deactiv. eff. 1/31/04 Refer to M86 |
| M98 | Begin to report the Universal Product Number on claims for items of this type. We will soon begin to deny payment for items of this type if billed without the correct UPN. | Deactiv. eff.1/31/04 Refer to M99 |
| M101 | Begin to report a G1-G5 modifier with this HCPCS. We will soon begin to deny payment for this service if billed without a G1-G5 modifier. | Deactiv. eff. 1/31/04 Refer to M78 |
| M106 | Information supplied does not support a break in therapy. A new capped rental period will not begin. This is the maximum approved under the fee schedule for this item or service. | Deactiv. eff. 1/31/04 Refer to MA31 |
| M140 | Service not covered until after the patient’s 50th birthday, i.e., no coverage prior to the day after the 50th birthday. | Deactiv. eff. 1/31/04 Refer to M82 |
| MA11 | Payment is being issued on a conditional basis. If no-fault insurance, liability insurance, Workers' Compensation, Department of Veterans Affairs, or a group health plan for employees and dependents also covers this claim, a refund may be due us. Contact us if the patient is covered by any of these sources. | Deactiv. eff. 1/31/04 Refer to M32 |
| MA78 | The patient overpaid you. You must issue the patient a refund within 30 days for the difference between our allowed amount total and the amount paid by the patient. | Deactiv. eff. 1/31/04 Refer to MA59 |
| MA104 | Missing/incomplete/invalid date the patient was last seen or the provider identifier of the attending physician. | Deactiv. eff. 1/31/04 Refer to M128 or M57 MA124 Processed for IME only. Deactiv. eff. 1/31/04 Refer to reason code 74 |
| MA129 | This provider was not certified for this procedure on this date of service. Deactiv. eff. 1/31/04 | Refer to MA120. and reason code B7 |
| N18 | Payment based on the Medicare allowed amount. Deactiv. eff. 1/31/04 | Refer to N14 |
| N60 | A valid NDC is required for payment of drug claims effective October 02. | Deactiv. eff. 1/31/04 Refer to M119 |
| N73 | A skilled nursing facility is responsible for payment of outside providers who furnish these services/supplies under arrangement to its residents. | Deactiv. eff. 1/31/04 Refer to MA101 or N200 |
| N101 | Additional information is needed in order to process this claim.
Resubmit the claim with the identification number of the provider where this service took place. The Medicare number of the site of service provider should be preceded with the letters "HSP" and entered into item #32 on the claim form. You may bill only one site of service provider number per claim. |
Deactiv. eff. 1/31/04 Refer to MA105 |
| N164 | Transportation to/from this destination is not covered. | Deactiv. eff. 1/31/04 Refer to N157 |
| N165 | Transportation in a vehicle other than an ambulance is not covered. | Deactiv. eff. 1/31/04 Refer to N158 |
| N166 | Payment denied/reduced because mileage is not covered when the patient is not in the ambulance. | Deactiv. eff. 1/31/04 Refer to N159 |
| N168 | The patient must choose an option before a payment can be made for this procedure/equipment/supply/ service. | Deactiv. eff. 1/31/04 Refer to N160 |
| N169 | This drug/service/supply is covered only when the associated service is covered. | Deactiv. eff. 1/31/04 Refer to N161 |
X12 N 835 Health Care Claim Adjustment Reason Codes
The Health Care Code Maintenance Committee maintains the health care claim adjustment reason codes. The Committee meets at the beginning of each X12 trimester meeting (February, June, and October) and makes decisions about additions, modifications, and retirement of existing reason codes. The updated list is posted 3 times a year after each X12 trimester meeting at http://www.wpc-edi.com/codes/Codes.asp, and select Claim Adjustment Reason Codes from the pull down menu. All reason code changes approved in June 2003 are listed here.
Reason Code Changes (as of 6/30/03)
| Code | Current Narrative | Notes |
| 155 | This claim is denied because the patient refused the service/procedure. | New as of 6/03 |
| 38 | Services not provided or authorized by designated (network/primary care) providers. | Modified as of 6/03 |
| 107 | Claim/service denied because the related or qualifying claim/service was not previously paid or identified on this claim. | Modified as of 6/03 |
The following is a comprehensive list of retired reason codes.
| Code | Current Narrative | Notes |
| 28 | Coverage not in effect at the time the service was provided. | Inactive for 004010, since 6/98. Redundant to codes 26&27. |
| 36 | Balance does not exceed co-payment amount. | Inactive for 003040 |
| 37 | Balance does not exceed deductible. | Inactive for 003040 |
| 41 | Discount agreed to in Preferred Provider contract. | Inactive for 003040 |
| 46 | This (these) service(s) is (are) not covered. | Inactive for 004010, since 6/00. Use code 96. |
| 48 | This (these) procedure(s) is (are) not covered. | Inactive for 004010, since 6/00. Use code 96. |
| 57 | Payment denied/reduced because the payer deems the information submitted does not support this level of service, this many services, this length of service, this dosage, or this day's supply. | Inactive for 004050. Split into codes 150, 151, 152, 153 and 154. |
| 63 | Correction to a prior claim. | Inactive for 003040 |
| 64 | Denial reversed per medical review. | Inactive for 003040 |
| 65 | Procedure code was incorrect. This payment reflects the correct code. | Inactive for 003040 |
| 67 | Lifetime reserve days. (Handled in QTY, QTY01=LA) | Inactive for 003040 |
| 68 | DRG weight. (Handled in CLP12) | Inactive for 003040 |
| 71 | Primary payer amount. | Deleted as of 6/00. Use code 23. |
| 72 | Coinsurance day. (Handled in QTY, QTY01=CD) | Inactive for 003040 |
| 73 | Administrative days. | Inactive for 003050 |
| 77 | Covered days. (Handled in QTY, QTY01=CA) | Inactive for 003040 |
| 79 | Cost Report days. (Handled in MIA15) | Inactive for 003050 |
| 80 | Outlier days. (Handled in QTY, QTY01=OU) | Inactive for 003050 |
| 81 | Discharges. | Inactive for 003040 |
| 82 | PIP days. | Inactive for 003040 |
| 83 | Total visits. | Inactive for 003040 |
| 84 | Capital Adjustment. (Handled in MIA) | Inactive for 003050 |
| 86 | Statutory Adjustment | Inactive for 004010, since 6/98. Duplicative of code 45. |
| 88 | Adjustment amount represents collection against receivable created in prior overpayment. | Inactive for 004050. |
| 92 | Claim paid in full. | Inactive for 003040 |
| 93 | No claim level adjustments. | Inactive for 004010, since 2/99. In 004010, CAS at the claim level is optional. |
| 98 | The hospital must file the Medicare claim for this inpatient non-physician service. | Inactive for 003040 |
| 99 | Medicare Secondary Payer Adjustment Amount. | Inactive for 003040 |
| 120 | Patient is covered by a managed care plan. | Inactive for 004030 |
| 123 | Payer refund due to overpayment. | Inactive for 004030, since 6/99. Refer to implementation guide for proper handling of reversals. |
| 124 | Payer refund amount - not our patient. | Inactive for 004030, since 6/99. Refer to implementation guide for proper handling of reversals. |
| A3 | Medicare Secondary Payer liability met. | Inactive for 004010, since 6/98. |
| B2 | Covered visits. | Inactive for 003040 |
| B3 | Covered charges. |
Inactive for 003040 |
| B19 | Claim/service adjusted because of the finding of a Review Organization. | Inactive for 003070 |
| B21 | The charges were reduced because the service/care was partially furnished by another physician. | Inactive for 003040 |
| D1 | Claim/service denied. Level of subluxation is missing or inadequate. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D2 | Claim lacks the name, strength, or dosage of the drug furnished. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D3 | Claim/service denied because information to indicate if the patient owns the equipment that requires the part or supply was missing. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D4 | Claim/service does not indicate the period of time for which this will be needed. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D5 | Claim/service denied. Claim lacks individual lab codes included in the test. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D6 | Claim/service denied. Claim did not include patient's medical record for the service. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D7 | Claim/service denied. Claim lacks date of patient's most recent physician visit. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D8 | Claim/service denied. Claim lacks indicator that `x-ray is available for review.' | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D9 | Claim/service denied. Claim lacks invoice or statement certifying the actual cost of the lens, less discounts or the type of intraocular lens used. | Inactive for 004010, since 2/99. Use code 16 and remark codes if necessary. |
| D10 | Claim/service denied. Completed physician financial relationship form not on file. | Inactive for 003070, since 8/97. Use code 17. |
| D11 | Claim lacks completed pacemaker registration form. | Inactive for 003070, since 8/97. Use code 17. |
| D12 | Claim/service denied. Claim does not identify who performed the purchased diagnostic test or the amount you were charged for the test. | Inactive for 003070, since 8/97. Use code 17. |
| D13 | Claim/service denied. Performed by a facility/supplier in which the ordering/referring physician has a financial interest. | Inactive for 003070, since 8/97. Use code 17. |
| D14 | Claim lacks indication that plan of treatment is on file. | Inactive for 003070, since 8/97. Use code 17. |
| D15 | Claim lacks indication that service was supervised or evaluated by a physician. | Inactive for 003070, since 8/97. Use code 17. |
[EM 2003-1027/CR 2975]
(04-0348)
Correct Reporting for Removal of Skin Tags
11200 Removal of skin tags; multiple fibrocutaneous tags, any area; up to and including 15 lesions
11201 each additional ten lesions (List Separately in addition to code for primary procedure)
(Use 11201 in conjunction with code 11200)
CPT 11200 represents the removal of 1-15 lesions. CPT 11200 should only be billed with 1 unit of service regardless of whether you are reporting 1 or 15 lesions. Medicare reimburses a single fee for CPT 11200, which encompasses 1-15 lesions. See example below:
Date of Service Procedure Units
11/12/03 11200 1
11201 should be reported on one line item, for each additional ten lesions. For example, if a physician removes 18 lesions, code 11200 should be reported on one line item with 1 unit. This represents the first 15 lesions. CPT 11201 should be billed on the second line item with 1 unit. This represents up to an additional 10 lesions. Both codes should not exceed one unit. See example below:
Date of Service Procedure Units
11/12/03 11200 1
11/12/03 11201 1
In situations where you are removing more than 25 skin tags, you would report code 11200 with 1 unit, and the subsequent line items should reflect code 11201 with 1 unit to represent each additional 10 lesions removed. The following claim example represents 26-35 lesion removals:
Date of Service Procedure Units
11/12/03 11200 1
11/12/03 11201 1
11/12/03 11201 1
(04-0327)
Ultrasound Scans of Spine and for Injections
Data cited in the article below is state specific but this information
is being published in the general release for the benefit of each states
provider community.
Recent data analysis has shown the state of
CPT code 76800 is for ultrasound of the entire spinal canal, but
providers have incorrectly billed this code for each area of the spine examined.
Furthermore, diagnoses of sciatica, lumbago, neuritis, radiculitis, etc. fail
to support the medical necessity of diagnostic ultrasounds of the spine, since
ultrasound waves cannot clearly distinguish between normal and inflamed states
of the area being examined.
CPT code 76880 is for non-vascular ultrasound of an extremity, and medical
record reviews failed to show the medical necessity of these when performed with
spinal scans.
CPT code 76942 is ultrasonic guidance for needle placement. Because of
the shadow casting property of bone, ultrasound is not well suited for needle
placement in facet joint and epidural injections. The standard of practice is
fluoroscopic guidance rather than sonography. Medical record reviews did not
find documentation to support how the ultrasonic guidance helped in determining
or guiding the injection sites or contributed toward the treatment of the patient.
In conclusion, the state of
(04-0391)
PECOS Implementation
On November 3, 2003, the Centers for Medicare & Medicaid Services (CMS) implemented the latest stage of the Provider Enrollment Chain and Ownership System (PECOS), CMS’ new national provider enrollment system. PECOS has been used by Medicare’s fiscal intermediaries since July 2002 and is now being used by all carriers. As a national system, PECOS will standardize the process used by carriers and will allow a one-time enrollment process for providers and suppliers. Once entered into PECOS, information will be available nationally for all carriers and additional enrollment activity will require only an update to the initial enrollment data. Therefore, the need for individuals and entities practicing in multiple states or billing multiple contractors to completely re-enroll will be eliminated. PECOS will also make updating existing information easier and eliminate the need to send duplicate information to both the local carrier and the Railroad Medicare Carrier. PECOS implementation will be completed in 2004, when the National Supplier Clearinghouse is brought online. In the near future, PECOS will enable applicants to validate and submit their enrollment data via the Internet and will facilitate enrollment between the Medicare and Medicaid programs.
PECOS will also assist Medicare as a tool to detect and fight fraud and abuse. It will improve the accuracy of enrollment data and help ensure that only qualified individuals and entities are enrolled with Medicare. When fraud or abuse is detected, PECOS will make it easier to identify other associated providers and suppliers.
In the long run, CMS expects that PECOS will greatly reduce the amount of time needed to process provider enrollment applications. In the short term, however, providers may experience longer than usual enrollment processing times as carriers get accustomed to the new system. CMS is working with carriers to make sure that any delays that occur during the PECOS implementation are minimized. If you have questions about your specific application or record, please call the Provider Enrollment department at 1.866.520.4007.
(04-0363)
EFT Enrollment
New Authorization Agreement For Electronic Funds Transfer Application
The Authorization Agreement For Electronic Funds Transfer (Form CMS-588 [09/03]) application has been revised to include privacy act information. This will help ensure that the information provided to us will be used to authorize electronic funds transfers from our bank to yours.
When the completed EFT Authorization form is submitted to CIGNA Government Services, electronic payments will begin within 10-15 business days assuming all information is accurate and complete.
Enroll in the EFT program by using the new form available at www.cignamedicare.com/enrollment/package/eft.html and on the CMS Web site at www.cms.hhs.gov/forms/cms588.pdf. The older forms will no be longer be accepted after February 5, 2004.
Stop waiting for your check to arrive in the mail - CIGNA Government Services can deposit your claims' payment for you!
(04-0314)
An Update on Chiropractic Reviews
The carriers Part B Medical Review departments recently met and compiled the following list as common reasons chiropractic claims are denied upon review:
- No plan of treatment submitted with claim and notes for a single date of service fail to reflect plan including frequency, duration and goals.
- The plan from note to note or on individual visits does not support the established plan of treatment or medical necessity for ongoing care.
- Encounters fail to document the patients response to therapy (i.e. patients response towards goals established on the plan of treatment). Goals are not always included, and if they are, are nonspecific.
- Notes include abbreviations unique to the provider and that may be documenting care; but, otherwise, notes do not reflect service rendered.
- Providers are determining subluxation by physical exam but failing to sufficiently document evidence of same.
- Pain must be specified as to location, and the vertebrae requiring treatment must be capable of producing pain in the area where it is present.
- Notes do not support number of regions treated.
To address the above areas, we are recommending the following to providers:
On subsequent visits the documentation must reflect:
- A review of the chief complaint and how it has changed since the last visit.
- A pertinent system review if, on the initial visit, other significant symptoms were noted.
- Physical exam to include examination of those areas of the spine that are involved in the diagnosis.
- Assessment to include how the patients condition has changed since the prior treatment.
- The treatment given on the day of the visit must be documented in the patients medical record.
(The above was excerpted from the provider manual that can be found at the following link, http://www.cignamedicare.com/provman/pm990307.html#chiroserv).
Additionally, we recommend:
- Clinicians ensure documentation submitted is sufficient to support medical necessity including utilization of service.
- Goals for response to therapy should be objective and measurable so to evaluate effectiveness.
- Providers should provide a key to their unique abbreviations.
- Subluxation determined
by a physical exam should meet at least 2 of the following
4 criteria with one of which must be asymmetry/misalignment or range
of motion abnormality:
- Pain/tenderness evaluated in terms of location, quality and intensity
- Asymmetry/misalignment identified on a sectional or segmental level
- Range of motion abnormality (changes in active, passive, and accessory joint movements resulting in an increase or a decrease of sectional or segmental mobility)
- Tissue, tone changes in the characteristics of contiguous or associated soft tissues, including skin, fascia, muscle and ligament
Providers are reminded that failure to completely document the medical necessity of the chiropractor manual spinal manipulation(s) may result in the denial of the claim(s). Documentation must be legible and made available to Medicare upon request. Failure to do so may result in denial of claim(s).
As far as utilization of chiropractic manipulation, it is expected that the number of manipulations provided to any beneficiary in a given year would not be excessive. Providers who use this method in a significantly higher frequency than other chiropractors will be subject for review to determine medical necessity for the service frequency employed. Documentation, such as the following, can be submitted with claims in these instances:
- New condition involving an entirely different level of the spine; or
- An acute fall or accident which worsens the condition; or
- An exacerbation of the same condition (acute increase in the severity of a disease or any of its symptoms).
These examples are not inclusive of all situations where additional allowance could be considered.
Finally, national policy only allows chiropractors to provide and bill for spinal manipulation, but labs and radiology groups are referencing their services to chiropractors. These are not valid orders and may result in denial of services.
(04-0398)
1st Qtr. 2004 HCPCS Drug Pricing File
Effective January 1, 2004
H = Higher
L= Lower
A= New Code
D = Discontinued Code
N = No Sources Available
| Code | Description | Unit of Measure | 95% of AWP | Previous Allowance |
*Price Change | **Status | ***Obsolete Code |
||||
| 90371 | HEPATITIS B IG, IM | Per dose | 649.80 | 649.80 | |||||||
| 90375 | RABIES IG, IM/SC | Per dose | 72.85 | 72.85 | |||||||
| 90376 | RABIES IG, HEAT TREATED | Per dose | 78.11 | 78.11 | |||||||
| 90385 | RHO(D) IG (RHLG), MINIDOSE, IM | Per dose | 34.77 | 34.77 | |||||||
| 90585 | BACILLUS CALMETTE-GUERIN VACCINE, PERCUTANEOUS | Per dose | 160.13 | 160.13 | |||||||
| 90632 | HEPATITIS A VACCINE, ADULT IM | Per dose | 74.54 | 61.05 | H | ||||||
| 90633 | HEPATITIS A VACCINE, PED/ADOL, 2 DOSE | Per dose | 29.80 | 29.80 | |||||||
| 90634 | HEPATITUS A VACCINE, PED/ADOL, 3 DOSE | Per dose | 29.80 | 29.80 | |||||||
| 90645 | HEMOPHILUS INFLUENZA B VACCINE, HBOC, IM | Per dose | 24.32 | 25.38 | L | ||||||
| 90675 | RABIES VACCINE, IM | Per dose | 136.16 | 136.16 | |||||||
| 90691 | TYPHOID VACCINE, IM | Per dose | 42.00 | 42.00 | |||||||
| 90700 | DIPTHERIA, TETANUS TOXOIDS VACCINE, IM | Per dose | 22.41 | 22.41 | |||||||
| 90703 | TETANUS VACCINE, IM | Per dose | 14.37 | 14.37 | |||||||
| 90704 | MUMPS VACCINE, SC | Per dose | 19.43 | 19.43 | |||||||
| 90705 | MEASLES VACCINE, SC | Per dose | 15.03 | 15.03 | |||||||
| 90706 | RUBELLA VACCINE, SC | Per dose | 16.74 | 16.74 | |||||||
| 90707 | MEASLES, MUMPS AND RUBELLA VIRUS VACCINE, SC | Per dose | 39.04 | 40.71 | L | ||||||
| 90713 | POLIOVIRUS VACCINE, IPV, SC | Per dose | 25.71 | 25.71 | |||||||
| 90716 | CHICKEN POX VACCINE, SC | Per dose | 68.83 | 68.83 | |||||||
| 90717 | YELLOW FEVER VACCINE, SC | Per dose | 59.17 | 59.17 | |||||||
| 90718 | TETANUS AND DIPETHERIA TOXOIDS VACCINE > 7, IM | Per dose | 11.52 | 11.52 | |||||||
| 90720 | DIPTHERIA, TETANUS TOXOIDS, & WHOLE CELL PERTUSSIS VACCINE & HEMOPHILUS INFLUENZA B VACCINE, IM | Per dose | 37.59 | 37.59 | N | ||||||
| 90721 | DIPTHERIA, TETANUS TOXOIDS, & ACELLULAR PERTUSSIS VACCINE & HEMOPHILUS INFLUENZA B VACCINE, IM | Per dose | 48.84 | 48.84 | |||||||
| 90732 | PNEUMOCOCCAL VACCINE | Per dose | 18.62 | 18.62 | |||||||
| 90733 | MENINGOCOCCAL VACCINE, SC | Per dose | 69.45 | 65.56 | H | ||||||
| 90735 | ENCEPHALITIS VACCINE, SC | Per dose | 79.76 | 79.76 | |||||||
| 90740 | HEPATITIS B VACCINE, DIALYSIS OR IMMUNOSUPPRESSED PATIENT, 3 DOSE IM | Per dose | 110.92 | 110.92 | |||||||
| 90743 | HEPATITIS B VACCINE, ADOL, 2 DOSE, IM | Per dose | 27.05 | 27.05 | |||||||
| 90744 | HEPATITIS B VACCINE, PED/ADOL 3 DOSE IM | Per dose | 27.05 | 27.05 | |||||||
| 90746 | HEPATITIS B VACCINE, ADULT, IM | Per dose | 55.46 | 55.46 | |||||||
| 90747 | HEPATITIS B VACCINE, DIALYSIS OR IMMUNOSUPPRESSED PATIENT 4 DOSE IM | Per dose | 110.92 | 110.92 | |||||||
| J0130 | INJECTION ABCIXIMAB, 10 MG | 10 mg | 513.02 | 513.02 | |||||||
| J0150 | INJECTION, ADENOSINE, 6 MG (NOT TO BE USED TO REPORT ANY ADENOSINE PHOSPHATE | 6 mg | 37.71 | 38.89 | L | ||||||
| J0151 | INJECTION, ADENOSINE, 90 MG (NOT TO BE USED TO REPORT ANY ADENOSINE PHOSPHATE) | 90 mg | 229.26 | 223.19 | H | D | |||||
| J0152 | INJECTION, ADENOSINE, 30 MG (NOT TO BE USED TO REPORT ANY ADENOSINE PHOSPHATE) | 30 mg | 76.42 | N/A | A | ||||||
| J0170 | INJECTION, ADRENALIN, EPINEPHRINE, UP TO 1 ML AMPULE | Up to 1 ml | 2.34 | 2.35 | L | ||||||
| J0200 | INJECTION, ALATROFLOXACIN MESYLATE, 100 MG | 100 mg | 19.04 | 19.04 | N | ||||||
| J0205 | INJECTION, ALGLUCERASE, PER 10 UNITS | Per 10 units | 37.53 | 37.53 | |||||||
| J0207 | INJECTION, AMIFOSTINE, 500 MG | 500 mg | 452.97 | 452.97 | |||||||
| J0210 | INJECTION, METHYLDOPATE HCL, UP TO 250 MG | Up to 250 mg | 11.88 | 11.88 | |||||||
| J0215 | INJECTION, ALEFACEPT, 0.5 MG | 0.5 MG | 31.51 | N/A | A | ||||||
| J0256 | INJECTION, ALPHA 1 - PROTEINASE INHIBITOR - HUMAN, 10 MG | 10 mg | 2.66 | 2.66 | &nb | ||||||
